Executive Assistant to CEO

Job Description:

TIME : 09:00 AM – 05:00 PM

Reports To: CEO

Primary Objective

Protect the CEO’s time, focus, and decision-making quality by ensuring clarity, preparation, and flawless execution across all priorities and ventures.
(This is not a clerical/secretary role. This is a strategic execution partner role.)

Core Ownership

• CEO’s time, priorities, and follow-through

• Cross-venture coordination and communication

• Decision tracking, accountability, and execution discipline

Key Responsibilities

• Manage the CEO’s calendar, meetings, communication, and priority flow

• Prepare meeting agendas, pre-reads, briefs, and post-meeting summaries

• Track all decisions, action points, and deadlines across teams

• Follow up relentlessly with stakeholders until tasks reach closure

• Maintain master dashboards, trackers, and performance reports

• Coordinate between FitFormance and all associated ventures

• Filter noise, shield CEO bandwidth, and escalate only high-value items

Non-Negotiables

• No missed follow-ups on CEO decisions

• No meetings without preparation or pre-reads

• No passive note-taking—every note must convert into trackable actions

KPIs (Key Metrics)

• Percentage of action items closed on time

• Decision-to-execution cycle time

• Reduction in CEO context switching and operational friction

Authority Level

Can:

• Follow up and chase any team member on behalf of the CEO

Cannot:

• Make strategic or business decisions independently