Purchase / Dispatch coordinator

Job Description:

ob Summary

We are seeking a detail-oriented Purchase Executive with experience in Procurement, Vendor Management, and Purchase Operations. The ideal candidate should have knowledge of HVAC Materials & Equipment, strong Negotiation Skills, and the ability to manage the complete procurement cycle efficiently.

Key Responsibilities

• Handle end-to-end Procurement and Purchase Processes for HVAC projects and operations.
• Source, evaluate, and develop relationships with Vendors and Suppliers.
• Obtain and compare Quotations, negotiate prices, and finalize purchase orders.
• Prepare and maintain Purchase Orders (POs), procurement records, and related documentation.
• Coordinate with internal departments for material requirements and delivery schedules.
• Monitor Inventory Levels and ensure timely availability of materials.
• Track supplier performance and maintain effective Vendor Management practices.
• Ensure timely procurement of HVAC Materials, equipment, and spare parts.
• Maintain accurate records in ERP Software and procurement management systems.
• Prepare procurement reports, cost analysis, and purchase documentation.
• Ensure compliance with company procurement policies and procedures.

Required Skills

• Strong knowledge of Procurement and Purchase Management.
• Good understanding of HVAC Materials, Equipment, and Spare Parts.
• Proficiency in MS Excel, ERP Software, and Procurement Tools.
• Strong Analytical Skills and Documentation Skills.
• Excellent Communication, Coordination, and Negotiation Skills.
• Ability to manage multiple vendors and procurement activities simultaneously.